We all know how important server backup systems and regularly saved work is. We’ve all been the victim of a wrong button pushed once or a power surge that can eradicate entire documents that have been the focus of your attention for hours. However, consider what kind of damage this brings to companies working on a larger scale. What if you have thousands of documents and files that have suddenly vanished?
Hourly, Daily, Weekly, or Monthly Data Storage?
The problem with server backup systems and saving data is that it can be a time-consuming task. Manually backing up your files might seem ideal – especially if you work almost entirely with documents on your computer – but can easily take up several minutes of every hour. This can result in hours each year of lost productivity. Daily saving is a little less time-intensive but can still become a burden over time. Weekly or monthly storage might seem more realistic until you lose that entire week’s worth of work during a hard disk failure or other setback.
Server backup systems can step in to save some of this lost time and effort, especially if you use a system designed with productivity in mind. Many systems operate automatically each night after you close the office for the night. A little more costly than simply moving all your files to an external hard drive every night, they can streamline everything by only uploading those files that were changed during the day or that underwent regular maintenance. But because it doesn’t cut into the workday or require activity on your part or on the part of your employees, it can quickly become an invaluable business tool.
Most data storage experts also recommend that you do an additional weekly backup in addition to an automated daily option. This should usually go one step further in terms of protection and security, often including storage in physical form in an offsite safe or over a network on an offsite server. If you implement these steps early on in your business, it will quickly become a habit and take up even less time than you imagined.
Keeping Your Information Safe by using Server Backup Systems
No matter what type of backup solution you choose, make sure security is always at the forefront of your mind. Regardless of whether you’re looking to remain secure against theft, physical damage, or future loss, remember that backup and data storage is only effective if you keep the information secure. Never keep all your information in the same place, and make sure that those who have access to it are authorized.