7 Easy Ways to Improve Your Employees’ IT Security

ByDaniel Gottilla

7 Easy Ways to Improve Your Employees’ IT Security

No matter what type of business you’re in, employees remain one of the biggest threats to information security. Enforce these steps, and you’re well on your way to a stronger, more secure network.

1. 1. Differentiate between files that contain confidential data and files that don’t. The ones that must be confidential should be dealt with first (whether that means deleting them or encrypting them).

2. 2. Only save confidential data in a proper storage files. Don’t allow this type of information to be stored on individual PCs or laptops.

3. 3. Keep track of portable storage device use. If a flash drive or portable hard drive contains sensitive information, it needs to be handled properly. Make sure the check out/check in process is formalized and that there is secure storage during non-use.

4. 4. Require employees to log out of all applications (or even their computer) when they walk away. Depending on the type of work he or she does, this may need to be enforced even for short breaks.

5. 5. Don’t allow employees to save non-work-related files to their computers, This includes pictures, music files, movies, or documents – especially those from illegal download sites. It is too difficult to monitor all files for safety.

6. 6. Monitor all software installations. There are many types of free software (such as toolbars, instant messaging applications, and even web browsers) that employees might be tempted to put on their computers. These should only be allowed under your discretion.

7. 7. Enforce email and email attachment rules. These should be a part of company policy and be strictly monitored.